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Physical Inventory Audits

Wall-to-Wall Inventory Audits, Done For You

Let our specialists take the yearly burden of asset tracking off your district. Accurate, efficient, hassle-free physical inventories that keep your records clean and your district audit-ready.
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Trusted by districts nationwide

Why it matters

An accurate inventory protects your district

A clean, current fixed-asset record is not just good housekeeping — it drives compliance, funding, and dollars back to your district.

GASB 34 compliance

Keep the accurate fixed-asset records your auditors and state reporting require, every year.

Protect federal funding

Verified asset records support Federal Title I grant eligibility and funding-source accountability.

Maximize insurance recovery

Documented, current assets mean maximum reimbursement when equipment is lost or damaged.

Optimize your resources

Know exactly what you own and where it is, so you can redeploy assets instead of rebuying them.

Our process

A proven three-phase audit, run by specialists

We plan around your calendar, work wall-to-wall with minimal classroom disruption, and hand back reconciled records you can trust.
Phase 1

Preparation

  • Proposal and budgeting to fit your district
  • Download of your current fixed-asset records
  • Scheduling around testing and building closures

Phase 2

On-Site Audit

  • In-brief to align with your stakeholders
  • Wall-to-wall audit of every building and facility
  • Out-brief with preliminary findings before we leave
Phase 3

Reconciliation

  • Reconcile new data against last year's records
  • Upload results into your asset-management system
  • Final report with metrics and recommendations
What you get

You get back a clean, reconciled inventory

Every engagement ends with documentation you can act on and records your finance office can stand behind.

Complete final report

A full accounting of new, moved, disposed, and missing assets, with the metrics your district needs.

New assets tagged

We verify existing assets and tag new ones with durable, high-quality barcode labels as we go.

Records synced back

Reconciled results uploaded straight into your asset-management system, ready to use.

Guidance going forward

Practical recommendations for keeping your inventory accurate throughout the year, not just at audit time.

Works with your systems

We plug into the asset system you already run

Your reconciled inventory goes back where it belongs. We will format your inventory for any asset management platform you currently use. Or, ask us about our own K12 Asset Pro asset tracking software!

The Divot difference

Specialists in your buildings, not a burden
on your staff

Our teams are trained to work around instruction, testing, and building schedules so the learning environment keeps running. You hand off the yearly burden and get back accurate records — without pulling your people off their real jobs.
Request a Demo

Schedule Your Inventory Audit

Tell us a bit about your district and we’ll build a proposal and timeline that fits your calendar and budget.
  • A plan scoped to your buildings and schedule
  • Answers on GASB 34, funding sources, and your asset system
  • No pressure — just a real look at how we work

Divot Assets