Asset Management

Effective January 1, 2026, Assembly Bill 629 (Chapter 62, Statutes of 2025) raised California’s equipment inventory threshold from $500 to $1,500, amending Education Code Section 35168. School districts and county offices of education are now only required to maintain inventory records for equipment items with… Read More »California’s $1,500 Equipment Inventory Threshold (AB 629): What School Districts Should Do With Existing Assets

In K–12 public schools, the disconnect between departments can be a very persistent and costly challenge. Information Technology manages devices and infrastructure, Finance tracks depreciation and audits, and Facilities oversees buildings, furniture, and physical spaces. Each team plays a critical role in keeping schools running,… Read More »Bridging the Gap Between IT, Finance, and Facilities: Asset Management as Common Ground

One of the most common questions we hear when working with school districts is deceptively simple: “Why don’t our capital asset values match what we see on our insurance schedule?” At first glance, this feels like a problem. After all, both reports are supposed to… Read More »Capital Asset Values vs. Insurance Values: Why They Don’t Match (and Why That’s Okay)

A strong fixed asset policy is one of the most important internal control tools a school district can have, and yet, it’s often one of the least developed. Many K–12 districts either rely on outdated documents, generic guidelines, or a patchwork of practices developed informally.… Read More »Creating a Fixed Asset Policy That Actually Works for Your District

When a K12 district begins planning a school expansion or consolidation, most of the attention naturally gravitates toward the big-ticket items: new construction, staffing changes, zoning decisions, transportation adjustments, and communication plans for families. But a critical area that often doesn’t receive the strategic attention… Read More »Preparing for a School Expansion or Consolidation? Don’t Forget Your Asset Plan

While the primary goals of fixed asset management are accountability, compliance, cost savings, and accurate budget planning, it also offers a powerful opportunity for schools to be more sustainable and reduce overconsumption. Every Chromebook, projector, microscope, desk, and bus carries both a financial and environmental… Read More »How Smart Asset Management Can Help Schools Improve Sustainability

When a school district purchases new laptops, classroom furniture, or lab equipment, the clock starts ticking. Each new item represents both a financial investment and an essential learning tool. But when exactly should those assets be entered into the school’s inventory system? It’s a question… Read More »How Soon Should Schools Add New Purchases to Inventory?

Maintaining accurate fixed asset records is a constant challenge for public schools. While formal inventories and audits may happen only once a year, what happens between those inventory periods often determines how smooth and efficient the next audit will be. Keeping asset records clean and… Read More »Year-Round Strategies for Asset Management Between Inventory Audits

In the world of public school operations, financial accuracy and accountability are paramount. School districts must not only provide high-quality education, but also prove they are responsible stewards of taxpayer dollars. One critical but often overlooked aspect of financial management is fixed asset reconciliation, the… Read More »Reconciling Fixed Asset Inventory and Financial Records In Schools